Restaurant Customer Data Consent Form (GDPR)
When guests leave an email or phone number for bookings, a loyalty card or offers, you need to show what they agreed to. This sheet records each guest, the contact they gave and a separate yes/no for each purpose, with a signature.
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Restaurant Customer Data Consent Form (GDPR)
Restaurant (data controller): ________ Privacy contact: ________ Sheet no.: ________
| Date | Name | Email / phone | Booking reminders Y/N | Offers & newsletter Y/N | Signature |
|---|---|---|---|---|---|
Preview — the PDF has more rows and repeats the header on every page.
How to use it
- Put your privacy notice next to the sheet (who you are, why you collect the data, how long you keep it, how to withdraw consent).
- Ask the guest to tick yes or no for each purpose separately: never pre-fill the answers.
- Collect only what you use: an email or a phone number is usually enough.
- Store the sheets locked away, copy the contacts only for the purposes marked yes, and destroy them when no longer needed.
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Frequently asked questions
Do I need consent to send offers to restaurant guests?
In the EU, marketing emails and SMS generally need prior, specific consent that you can prove. Booking reminders that are part of a reservation are usually a different legal basis. Check with your local data protection authority.
Can I use one tick box for everything?
No: consent under the GDPR must be specific, so each purpose needs its own yes/no. Bundled or pre-ticked consent is not valid.
Is this form legal advice?
No. It is a practical template to record consent; adapt it to your privacy notice and local rules.